April 24, 2005 Meeting

NAB Conference Call

Sunday, April 24, 2005

Justin Bolte (North Central Region President and NAB Chair) called the first meeting of the 2005-2006 NAB board to order at 8:05 PM (CST). All NAB Board members were present at the time of the meeting being called except Shane Sheridan (Western Region President); Sheridan joined shortly later.

The first item of business was seeing if anyone had minutes from the National Round Table discussion which was held on Sunday morning of the 2005 National Conference in Pittsburg, Pennsylvania. No one had any records.

The second item of business was officer reports. Bolte gave the Chairman report. He thanked everyone for being able to get together to hold the meeting. Next, Val Krumm (NAB Secretary) gave the Secretary’s report. She had nothing. Patrick Voorhies (Southern Region President) added to the Secretary’s report saying that he had minutes from the National Business Meeting at the 2005 National Conference. Voorhies will be emailing those minutes out to all members of NAB. Third was the Business Manager officer report by Derrick Goebel (NAB Business Manager.) Goebel reported on the relationship with the National 4-H Council with sending out checks. He also reported on the proposed and actual budgets. The actual budget equals to $1250. He will be receiving more information on the account from Scott (the person that will write the actual checks) soon. David Hartley (NAB Reference Liaison) added that he’s been working with Stacey Carroll of the National 4-H Council to sort out who is responsible and can take care of the money in the NAB account. The last officer report was from Sarah Leidheiser and Kyle Fogt (National Conference Coordinators) which then led into the National Conference Update.

To start of the 2006 National Conference update Leidheiser stated in general all things are going well and then turned it over to Fogt who had more specific details. Fogt explained how the National Conference Committee at the Ohio State University is starting to finalize the schedule. In order to finish this, the way of running the National Business meeting needs to be determined. Fogt brought up the idea of having a round table discussion on the last day resembling the process of the “conversations” that took place during 4-H’s Centennial celebration. His idea was to talk about Collegiate 4-H Business issues at a local club level then, then at a regional level during the region’s conference, and then with the final conversation at the national conference. This process would try to engage all members at the club level to the national level. It was seen as a way to get everyone’s ideas across and heard. Voorhies was first to discuss the topic and brought up how the task force is working on gathering information and said that maybe the conversation process could work with the task force. Sheridan added to the discussion talking about how there is never too much information and encouraged that the group move away from territorialism of positions and structures. He viewed the conversation process as a way to add more diversity and didn’t see why we couldn’t have the conversations and the task force’s plan. Voorhies then added by saying that the conversations may be too little too late. His view was that the opinions need to go to the task force. There have already been a couple individual ideas that have been brought forth to the task force. The task force is yet to find time to review them as a whole to this date. He brought up that the mission of the task force is to have ideas by the 2006 National Conference. He added that the conversation process brought up by Fogt would have no turnaround time for the task force. Sheridan then brought up that the conversation process then maybe could go up to the regional level. Hartley added into the conversation by saying that everyone should think of the task force as a group that will be doing the research for NAB and that information that the task force receives will then be given to NAB for action at the 2006 National Conference. Sheridan reminded the group that everything won’t be settled automatically by next year and that changes will take some time and won’t be instant. Fogt then brought up the idea to draw up a proposal, working with the task force that could be discussed at the next NAB meeting. He reinstated that the conversation was an idea that would engage people more at the National Business meeting. Voorhies said that he’d like to refer the discussion to the task force. Fogt added that he wants NAB to get this issue settled since the task force is yet to meet. He said it will be hard for the national conference committee to move on with plannings without knowing this part of the schedule. Sheridan then moved for all NAB members to talk with the task force and local and regional Collegiate 4-H members and then discuss findings at the next NAB meeting. Voorhies seconded. Motion passed.

The next item of business was regional updates. Bolte asked for all of the regional presidents to inform the group about their region’s conferences. The North Central Regional Conference will be hosted by Kansas State October 14-16. The Northeast Regional Conference will be hosted by Cornell and will be held around the end of September. No exact information has been released by Cornell to date. The Western Regional Conference will be hosted by Colorado and will be held mid-October to the end of the month. The Southern Regional Conference will be hosted by Oklahoma State and is November 17-20.

The following business item that was discussed was about the web team. Voorhies read a description of the web team and then asked the board their ideas about what kind of representation and selection process there needs to be for the team. He said he was open to any ideas and that the sooner the information got to him the better. Sheridan brought up to have NAB go back to their regional areas and talk with Collegiate 4-H members and then report back to the secretary their findings by the end of the week and then for the secretary to email everyone the compiled ideas. Voorhies then added that NAB needs to think about the public relations team which was the second resolution at the 2005 National Conference. Voorhies will email all of the resolutions and information to NAB. The discussion over the resolutions was ended with a motion by Voorhies to table the discussion until the next meeting, after which members of NAB have time to gather information and views from others on the topics of the web and public relation teams. Sheridan seconded. Motion passed.

After all updates the meeting continued with old business which was led by Voorhies explaining that it has been addressed in the past that members of Collegiate 4-H would like to see more open communication with NAB. Last years NAB thought of ideas of starting a blog or news area for all Collegiate 4-H members to view. Sheridan then asked if NAB should go with a message board maybe. Voorhies added that he thought a blog would be the easiest way to post ideas on a website and that NAB could share the password. He viewed the message board as a way for people to more write feedback on postings and that he’d rather maybe like to have an area for comments maybe. Bolte thought that this would be an idea and project for the web team. Voorhies agreed and said that the web team should be clued in on this idea, but in the meantime NAB needed to set something up to post the minutes and put news on. He added that last year’s NAB received complaints that the minutes weren’t shared and that they needed to be posted somewhere. Fogt thought that this idea would be a good thing to start up soon. He then moved to have NAB set up a blog pending the creation of the web team that would then take over the blog. Sheridan seconded. Motion passed.

New business addressed by Bolte was the last item of business for the meeting. He brought up the idea of having NAB co-chairs. The conversation started with silence as members didn’t know what to think. Bolte then brought up that it was just an idea, just in case if the chair would miss a meeting. Hartley informed the group that last year’s NAB never really had a chair and that all members shared responsibility. Krumm asked Bolte if he thought he needed a co-chair. Bolte responded that it was just an idea and he was thinking of it as a way of kind of having a vice president and didn’t know what the constitution stated who would take over in case the chair was absent. Hartley stated that he didn’t think the role of chair being passed on to another office in case the chair was absent was in the constitution. Discussion then died.

The next meeting of NAB will be in the third week of May. Bolte instructed all NAB members to email him days that work and then he’ll notify everyone what the consensus was. During the May meeting items of business will include web and public relations team idea findings and an update from the task force. Sheridan also asked to be put on the agenda to address a couple of topics. Voorhies assured everyone that the task force should be meeting soon and explained that a meeting hadn’t happened yet due to some issues that needed to be solved.

Sommer McConihay (Northeastern Region President) moved to adjourn the April 24, 2005 meeting at 9:10PM CST. Sheridan seconded.

Respectfully Submitted,

Val Krumm

NAB Secretary

NAB Resolutions

The following NAB Resolutions were passed at the 2005 National Collegiate 4-H Conference held in Pittsburgh.
_________________________________________
COLLEGIATE 4-H NATIONAL ACTION BOARD

Title:
Creation of a National Collegiate 4-H Web Team

Authors:
Patrick Voorhies, LSU, Southern Region
Haley Cook, Iowa State, North Central Region

Referred To:
Voting Delegates, National Business Meeting, National Collegiate 4-H
Conference

Whereas, Collegiate 4-H is in need of a dynamic information resource in which to
collect and exchange information and ideas for our organization and various
programs; and

Whereas, open, consistent communication needs to be established between all member clubs; be it

RESOLVED, that the National Action Board (NAB) support the creation of a Website Team (Web Team) to manage and collect information for a dynamic, information rich website; and
be it further

RESOLVED, that one representative from each region serve on this committee, establishing equal representation; be it further

RESOLVED, that this group be charged with the responsibility to partner with
established resources, explore options, and assess the needs of establishing
such a resource.

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COLLEGIATE 4-H NATIONAL ACTION BOARD

Title:
Creation of a National Collegiate 4-H Advocacy Team

Author:
Haley Cook, Iowa State, North Central Region
Patrick Voorhies, LSU, Southern Region

Referred To:
Voting Delegates, National Business Meeting, National Collegiate 4-H Conference

Whereas, Collegiate 4-H is in need of promotional team to act as liaisons to various organizations to promote the importance of our organization and establish sponsorships; be it

RESOLVED, that the NAB support the creation a Advocacy Team that will be charged with the responsibility to oversee public relations campaigns, pursue beneficial partnerships and serve as advocates for the Collegiate 4-H program; and be it further

RESOLVED, that one representative from each region serve on this committee, establishing equal representation

_____________________________________________

Both resolutions were passed.

Posted by/Contact for more information.:
Patrick Voorhies, President, Southern Region

Welcome

Welcome to the newly created NAB Happenings blog. This blog is a venue for NAB members to share NAB happenings with Collegiate 4-H members across the country. Collegiate 4-H Members are encouraged to check back regularly to see what is going on as well as to share feedback on the issues by posting comments on this blog or by e-mailing the NAB members. NAB is excited about the potential of this blog to open communication between NAB and C4-H members while engaging all members in the decision-making process.