NAB Meeting
Thursday, May 19, 2005
Justin Bolte (North Central Region President and NAB Chair) called the second meeting of the 2005-2006 NAB board to order at 7:45 PM (CST) over an AIM chat room. NAB Board members that weren’t present for the meeting were Shane Sheridan (Western Region President), Sommer McConihay (Northeastern Region President), and David Hartley (Reference Liaison.); Jordan Sonnenberg from Colorado State University subbed for Sheridan. The meeting had an open, public session to start off, and then it was followed by an active, executive session. During the open, public session of the meeting guests present were: Jessica Falkenthal (University California – Davis) and Samantha Ephgrave (Oklahoma State.)
To start off the meeting Bolte reminded everyone that the secretary’s minutes can be found on the NAB blog. Patrick Voorhies (Southern Region President) moved to accept the minutes as posted on the blog; Kyle Fogt (Conference Coordinator) seconded. Motion passed.
The first item up for an open discussion was about the Web Team. Voorhies started by stating that the Web Team was brought up as an idea from last year's NAB; there was a resolution of support that was passed at the 2005 National Conference in Pittsburg that this year's (the 2005-2006) NAB support it's creation. At the last NAB meeting discussion on the Web Team was tabled until regional representatives were able to get feedback from their respective regions. Voorhies told everyone that the Southern Region held a listening session on May 5, 2005. He sent out an overview of the session via email to all of NAB earlier in the week. A group from California sent out thoughts on a few discussion topics via email to NAB earlier in the week too. Voorhies continued by giving a quick overview from the Southern listening session. The Southern region felt that there should be representatives from each region with a maximum of two individuals and a minimum of one. They wanted selection based on knowledge, skills, abilities, sample work, and maybe a phone interview. Guest Falkenthal then talked about the session for the Western Region concerning the Web Team. That session spent a lot of time talking about representation of the group. Falkenthal added that she didn’t think that equal representation was necessary. The entire group then had lots of conversation about having equal representation. Some members of NAB voiced their concerns about having equal representation as being important. Fogt brought up the idea of having one representative from each region and then having three to four at large positions. Then discussion over the Web Team moved on to the total number of individuals on the team. A couple different numbers were brought to attention with reasons. Voorhies then moved for there to be one person from each region, with three at large representatives, with a three person per region maximum for the selection of the Web Team. Fogt seconded. Voting on the motion was halted until the active, executive session. The next discussion over the Web Team was on a NAB liaison position on/from the Web Team. Voorhies brought up the idea. Discussion consisted over having the Web Team choose a representative to serve on NAB, a member of NAB serving on the Web Team, and a Web Team liaison to NAB. Guest Ephgrave reminded members of NAB that there couldn’t be an addition of another NAB member this year due to NAB having a set number of members, and that to make a new liaison to NAB there would need to be a constitutional amendment that could not be passed until February of 2006. Members discussed a “two-way street” information passage for the Web Team/NAB liaison and for the Web Team to be accountable of NAB as important. Bolte said that he noticed that the consensus of the discussion was that a chair needed to be appointed from NAB, by NAB, to report to both groups. It was noted that at least this needed to happen the first year for things to start rolling with the Web Team and that maybe an amendment to the constitution in February could be added for adding a liaison position. Discussion then on the Web Team was completed until the active/executive session.
Next on the agenda was the Task Force. Voorhies said that he talked with Hartley earlier in the day and that Hartley wanted everyone to know that progress was being made slowly but sure. Bolte then said that he too talked with Hartley and that Hartley wanted a couple of ideas brought forth at the meeting for the Task Force to work on. Voorhies said that he’d like to see the Task Force examine the structure and governance of NAB, along with what's working and what’s not working, representation, and measures that need to be taken to ensure the passing of information. Ephgrave added that she’d like to see some historical research done by the group. Falkenthal said that she’d like to see the Task Force look at what the real idea of what Collegiate 4-H is and how Collegiate 4-H can ensure its survival along with what the group can be doing not only for the group but for our society. She also added that whatever the Task Force finds needs to be visible. Fogt added that he’d like the group to look at the efficiency of Collegiate 4-H. Ephgrave brought up that the NAB handbook would be a good tool to look at. Discussion on the Task Force then was completed until the active/executive session.
The last agenda item for the open/public session was on the Public Relations Team. Voorhies brought up that the idea was brought up by Haley Cook of Iowa State University and past North Central Region President as she attended the NAE4HA. The idea was that this group could oversea promotion of Collegiate 4-H. Voorhies said that he’d like to see the same type of representation of the Web Team on the Public Relations Team too. Sonnenberg said that he thought the best way to promote Collegiate 4-H would be through the state and regional levels and then for ideas to be shared at the national level. Fogt brought up the idea of each school having a Collegiate 4-H ambassador and that there didn’t need to be a group of five to eight to promote Collegiate 4-H but that everyone needed to do this individually. This ambassador could represent the organization at state events. Voorhies said that the Southern region thought that promotion should be done at the regional level and then for a national group to represent Collegiate 4-H at national events and conferences. Falkenthal brought to attention that in the constitution that it states that NAB is to represent Collegiate 4-H at national events. Sarah Leidheiser (Conference Coordinator) brought up that she thought Collegiate 4-H needed to have uniform materials to promote the group with. She thought if resources were available that they would be utilized. Voorhies reminded the group that the resolution on the Public Relations Team was passed and that the new NAB needed to come up with how to get the group and what they should do. Ephgrave said she’d create a proposal for the Public Relations Team and will present this at the next NAB meeting. The group brought up that promotion needed to be addressed to a couple different audiences including state organizations, 4-H alumni, current 4-H members, and college aged students. The end of the Public Relations Team discussion ended the open/public session and both guests left the chat room.
To start the active/executive session was a report from Derrick Goebel (NAB Business Manager.) He reported that the current balance of the account was $1300. Goebel said he’d post the budget on the NAB blog.
The first discussion was over the Web Team. Voorhies moved for himself to make a proposal sent via e-mail on the Web Team containing the initial guidelines to develop the team, an application, guidelines, and a job description and then for there to be opinions on the proposal sent back to him and for the final proposal to be voted on via email. No seconded was documented. Motion passed.
The Task Force was the next item of business. Bolte restated items that the group wanted to see the Task Force do including: examining the structure and governess of NAB, what representation is working and not working (elected vs. not elected and regional presidents), efficiency, looking at measures to ensure the passing of information, the constitution, the passing of information from “old” NAB to “new” NAB, and the history of Collegiate 4-H. Sonnenberg added that the group wanted to see the overall purpose of Collegiate 4-H, what it is, and where we would like to see ourselves in our own program and in society. Voorhies moved that those suggestions were to be passed on to the Task Force; Leidheiser seconded. Motion passed. Bolte said that he’d relate those ideas to Hartley.
Bolte then asked to table the Public Relations Team discussion.
The conversation then led into members discussing that the blog had been receiving positive feedback and what needed to be discussed at the next meeting. Bolte said that items to be discussed would include: partnering with N4HYDC, club establishment guidelines, Web Team, and Public Relations team. The next meeting will be Monday, June 13th at 7:30PM CST over AIM or over conference call if a school can donate the call.
Sonnenberg moved to adjourn the meeting at 10:30 PM CST and Leidheiser seconded. Motion passed.
Respectfully Submitted,
Val Krumm
NAB Secretary
Corrected on June 13, 2005
