May 3, Meeting Minutes

I. Call to Order - 8:06pm EST

II. Roll Call

• Present
  
  Casey East - Southern Region NAB President, NAB Chair
  Ashley Buford - Business Manager
  Lisa Richardson - Northeast Region 2^nd Year Representative
  Jessica Falkenthal - North Central Region President
  April Mendenhall - Western Region 2^nd Year Representative
  Autumn Sheridan - Western Region President
  Jessica Falkenthal - North Central Region President
  Beth Neil - Co Conference Coordinator
  Mike Razim - Advocacy Team, North Central
  Crystal Schauer - Ag Consort Liaison
  
• Absent
  
  Nocona Canady, Secretary
  Sarah Edens, Southern Region 2nd Year Representative
  Alyssa Ross, Northeast Region President
  Amy Redman, North Central 2nd Year Representative
  Megan Johnson, Co-Conference Coordinator
  Eddy Mentzer, Liaison from National 4-H Headquarters
  
  
  

III. Minutes

1. Will be referred to throughout the meeting via Casey
2. Motion to postpone approval to next meeting - Jessica F. (not sure, sorry!); 2^nd - Autumn S.
1. Motion passed- unanimously

IV. Business Manager's Report

1. Sent W-9 form to April and FFA Member Jeff Tatke (sp?)
2. W-2 work forms (not sent)
3. Will send repeat email to Jeff to check if we have to file
4. May 15^th - Electronically (sp?) Filing Point - requirement for 4-H clubs and organizations; National, Regional, and Collegiate Groups
5. Staff not in office Tuesday-Friday of this week

V. Committee Reports

1. Diversity
1. List of institutions - 1890 and 1994
2. Drafting up a letter to send out by end of this month or beginning of next month. Will be emailed to the list-serv
3. Club of the year application update will be posted soon.
4. Goal - Getting the letter sent out as soon as possible.
2. Communication and Membership Education
1. Splitting up regions to contact officers and state organizations to find out activity and presence of Collegiate 4-H groups throughout the regions. Hopefully this will promote inter-club communications between clubs.
2. Rough draft for workshop proposal form was put out to Casey and will be sent out to the Yahoo group; open to suggestions.
3. Regional presidents by will get contacts by July Meeting
4. Workshops
1. Deadline moved from November 1^st to September 30^th
2. Workshop poll must be done by the September NAB meeting to confirm workshops.
3. Email sent to clubs to let them know about earlier date now so that they can start planning now.
   
3. Service
1. Spring Break - National Alternative Spring Break
2. Will be something that can work for every region.
3. Focusing on inner-city kids
1. Inglewood and Chicago have city 4-H clubs
2. Members should look on website
3. Also places in Nashville and Atlanta
4. Looking into a D.C. group; NYC trying to create clubs
4. Looking for 4-H groups to allow for easy connections
1. Not a mandatory requirement
5. Southern Regional Service Project
1. Biloxi, MS - helping to rebuild Katrina areas
2. Regional service project attempt, maybe leads to national group service project.
6. Goal - getting out program/letters throughout regions for suggestions
4. Partnerships
1. Service and Social Media Grant
1. Trying to get Cathann's approval; she doesn't think we're organized enough yet to receive these types of funds.
2. Improved our image towards the National 4-H Council
3. Everything put on hold for grant
4. Potential fall funding from 4-H Council
1. Looking for Sponsors
5. Poll-merger set up about merger change date
1. Instead presented by regional officers at meeting
2. Will send out info packet to list-serv
3. Conference Representatives
1. People staying in NAB next year are encouraged to attend the conference in September; Monday - Friday conference
2. Crystal, Lisa, Jessica, Ashley, Casey - Maybes
3. Will talk to NAE4-HA next month to get an okay and find funding
4. Registration is the Middle of June
5. Organizational Affairs
1. No official meeting - Autumn and April have spoken
2. Organization and paperwork to get us set up as a national organization
3. Trying to meet out goals to become a national organization
4. Need more specifics from Cathann and Eddy
1. What they expect from us and our goals
5. Goals of committee need to be clearly specified
1. Committee will email Cathann and Eddy to improve goals (needs to be done in the next week)
2. Get one of them to attend meeting to let all of NAB know what they need to do.
6. Originally made to get NAB organized around a general structure
1. Look into other organizations to see how they uses this committee.
6. Advocacy
1. NAB liaison - voted on by the next meeting
2. Congratulations email sent out - Mike and Grace both accepted
3. Promo packet for National 4-H week
7. Web Team
1. Liaison - voted on net week
2. Congratulation email sent out - Lisa, Jessica, Kevin
8. Ag Consort Liaison
1. Sent out email to contact
2. Email secretary to understand minutes and see if there are events she needs to attend.
3. Will call to get more information

VI. Regional Updates

1. West - Regionals put together and waiting on responses from other clubs
2. North Central
1. Working on Regional strategic plan
2. Digitally archiving regional binder with standard procedure for each office.
3. Constitution amendments to create a president elect position
4. Conference is in Missouri
3. Northeast
1. Contacting groups
2. Conference will be in Maryland
3. Sending out forms
4. South
1. Officer training and other members - service project in Gulf-Coast all week and weekend; meeting on Saturday to formulate a Strategic Plan and goal for the region.
2. Fill in positions at 4-H camps
1. a. Sent to Collegiate 4-H organizations to get counselors and people to plan workshops
3. Conference is in Biloxi, MS

VII. Old Business

1. Money Split
1. CSU put a proposal in to give $250 to next year's group
1. $300 to CSU and $200 to next year's conference hosts
2. Motion - Split 300 to 2008 conference and 200 to 2009 Conference - Autumn S.; 2^nd - Lisa R.
1. Motion passes - unanimously
2. Money distributed by check - Sent to Dale L. (CSU) and Minnesota (Beth will email Ashley name)
1. National 4-H council will send check - takes about 3-4 weeks
2. Social Media
1. Partnership spoke about this
3. Timeline
1. On Yahoo group
2. Needs to be taken to committees to work out timelines
4. Goals
1. On Yahoo group
2. Suggestions
1. Send changes to Casey if there are any
2. Take to committee meetings
5. 2009 Conference
1. Registration available November 3^rd to December 13^th; late registration is by Jan 5^th
2. Tell people at regional meetings

VIII. New Business

1. Advisor
1. Encouraged to attend NAB meetings and must be on list-serv
2. Liaison to NAE4-HA and other national groups
3. Iowa Sate - Brenda Allen (4-H office) - active on campus
1. Crystal will ask and let us know; she will them be put on the list- serv and will be able to attend committee meetings and conference calls
2. Retreat/Workday
1. Organizational meeting
2. Online meeting or during conference call
3. Goal planning meeting - to hash everything out
4. Web and Advocacy team should meet before them to help out
5. Jessica will set up a pool about date and time period (8pm-12am EST)
6. Need to have
1. copy of NAB Guidelines
2. Cathann and Eddy's suggestions - maybe they will attend
3. Committee issues

IX. Next Meeting - June 7^th, 8pm EST

1. July meeting moved to July 12^th, the week after due to the 4^th of July Holiday

X. Adjournment

1. Motion to Adjourn - Autumn; 2^nd - Jessica F.
1. Motion Passes - 9:32 pm EST