11/25/09 Meeting Minutes

NAB Meeting Minutes 11/25/09
• Call to order-@ 4: 05 pm by Casey East
• Roll Call-Heather Williams
o Present: Melanie, Heather, Casey, Mike, Amanda, Ben
o Absent: Kelli, Autumn, Charlotte, Hannah, Jessica F., Brandon, Crystal (excused), Aaron, Jessica P. (excused)
• Changes to/Approval of minutes from October meeting
o No changes
o Approval motion made by: Melanie seconded by: No second, so approval was postponed until next meeting when everybody can look over minutes
• Business Manager’s Report (stands as is since Kelli Jo wasn’t present)
o Current balance: $4,812.00
o Any additions or deductions?
• Regional Reports
o Northeast: by Amanda-working on national conference; having regional conference in Delaware in January
o Northcentral: by –Had regional meeting, elected new regional officers, next year’s will be hosted by Iowa State. South Dakota State was club of year for region
o Western: no representation or report
o Southern: by Melanie-Had regional meeting, bagged 27,000 pounds of sweet potatoes for food bank, have new system for proposals for hosting/attending meetings
• Old Business
o 2010 National Collegiate 4-H Conference
 Briefing on current planning stage: by Amanda—we have to get out all the forms to the clubs w/ due dates, sent out call for proposals for workshops and have received some and are accepting a few late ones (some from clubs, youth, volunteers, extension employees, etc.) Already sent out registration forms, trying to get it into typeable form. Casey asked if possible to extend first deadline so people who are done with club meetings have opportunity to register. So, Amanda asks that she at least have specific numbers then to finalize plans.
• Thursday night of conference, will have 17-18 year olds of Maryland 4-H to interact w/ Collegiate members during service project and dinner to learn about Collegiate 4-H and college, in general
• Casey asked for Registration table to have 2 spots set up for NAB Business Manager and Secretary to take up club dues and registration
 Website-Ben will e-mail Jessica about getting stuff up online
 Regional Presidents-informing all clubs
• New Business
o Communications with Headquarters
 Partnership w/ NAE4HA by Amanda: been working with Susan and Karen, but having difficult time getting all pieces together.
 Strategic Plan update by Mike: committee chairs were suppose to revise their sections
 NAE4HA proposal-sent to NAB
 National Community Service Project-Melanie
• Committee Reports
o Partnerships: By Autumn Sheridan: Mike is putting it together and committees are preparing sections; organizations no longer need to exist, secretary’s minutes and club listing should be separated (if not for Oct. NAE4HA, then for conference). Include URL instead of list of clubs
o Ag Consortium: by Crystal Schauer/Brandon Wilson-no recent meetings
o Advocacy: by Mike Razim
 Sent e-mail w/ information needed from everybody. Prefer it by Dec. 5
 Next edition will be service-focused—send descriptions and pics of service projects. Any club is welcome.
 Put something about nationals in new edition!
o Webteam:
 Membership update
 Mike’s idea: combine Advocacy and Webteam into Communications director. Each region nominate people, they’re interviewed and selected @ conference, and a team would be developed
• Amendment needs to be made to constitution for this to happen, Casey will check to see how to go about doing this
• Adjournment: @4:34pm by Casey East