JULY 15, 2006 NAB Meeting

NAB MEETING
JULY 15, 2006

Justin Bolte (North Central Region Representative) called the fifth meeting of the 2006-2007 National Action Board to order at 12:06PM (CNT) at the National 4-H Headquarters in Chevy Chase, MD. NAB chair and Southern Region President, Antoine Jefferson, was not able to attend the meeting. The meeting was a face-to-face meeting with one member, Jessica Falkenthal (Web Team Liaison), present through teleconference. Members present were Patrick Voorhies (Southern Region Representative and Co-Conference Coordinator), Jasmine Honore (Conference Planning Committee NAB Representative), Kristin Barnhart (North Central Region President), Sarah Leidheiser (Business Manager), Amy Schwertner (Secretary), Evelyn Rachelle (Southern Region Advisor), Vanessa Renwick (Western Region President), Vanessa Cerny (North Eastern Region President), Shane Sheridan (Western Region Representative), and Samantha Ephgrave (filled in for Jefferson)

The first item of business was the secretary’s report. Barnhart moved to accept the minutes as posted to the NAB blog. Voorhies seconded the motion. Motion passed.

The business manager’s report stood as is because there were no changes.

The meeting then proceeded to the adoption of the standing rule which was proposed by Voorhies. In summary, the standing rule states that if any non-NAB member or non-voting member wishes to express their opinion on matters not obtaining to their committee or function during a NAB business meeting, they must request permission. Voorhies moved to go to discussion for five minutes about the standing rule. NAB members agreed to let Leidheiser keep time. During discussion Voorhies announced that Leidheiser could be sergeant at arms; her duties would include keeping the time. He then called for previous question. Ephgrave seconded the motion. Motion passed that the standing rule will hold until February 2007 with seven in support and one opposing. The opposing vote came from Sheridan.

The Advocacy Team update was next. April Mendenhall (Advocacy Team Liaison) was not present at the meeting; however, she sent NAB members an update via e-mail. Renwick read the update:
-banners are being printed
-some regional power point slides have not been turned in yet
-the shorter version of the power point is still being designed
-the team is waiting on Falkenthal for materials regarding the handbook
-the brochures have been put on hold because more time is needed
-information and news is needed from the regions for the newsletters
-information for the national service project is also needed so that it can be advertised; a defined duty list of what NAB would like to see from the advocacy team regarding the national service project was also asked for.
Ephgrave added to the update that the brochures are still in the progress of being created and there are still some editing updates that need to be made. Barnhart said that she will talk to the Advocacy Team about what NAB would like to see from them. Ephgrave then mentioned that there is an advocacy to-do list that was created by the NAB during retreat discussions and read over them. Voorhies suggested that Advocacy put a time line together for goal achievements so that Barnhart can bring it back to NAB when she speaks with them. The NAB agreed that Barnhart would represent NAB at the next Advocacy meeting.

A Web Team report was given next by Falkenthal. She said that she still needs constitutions from all regions except for the Western Region, as well as dates for regional conferences from the Southern and Northern Regions. She also announced that she has just started collecting photos for the photo gallery so if anyone has any photos from National Conference send them to her so she can put them in the gallery. NAB then requested that the USC 18707 code be added to the collegiate 4-H emblems on the website. Since the NAB team was working with Byron Garrett (National 4-H Headquarters Liaison) over the weekend, they said that they would ask him about the code and let Falkenthal know how to get it.

A Strategic Planning Committee Update was given by Leidheiser, next. She announced that their next meeting will be July 23, 2006. They will be going over the Strategic Plan that NAB creates over the retreat weekend and have a final version back to the board by the first of fall.

Voorhies then gave a Consortium Report. He first said that if NAB wishes to have a representative from the Consortium do a workshop at the 2007 National Conference, they will have to pay for this person’s travels. However, he said that he would be asking for support from LSU before he approaches NAB about funding. He also said that he would be attending the consortium meeting in Moline, Illinois in August. It was then brought up that NAB does not have the money to send both Voorhies and Tommy Inglis (Agricultural Consortium Liaison) to the meeting; however, Inglis could be given the leadership grant so that he could attend the meeting. Voorhies then reminded NAB that there was also a Consortium meeting scheduled for January, and the current plan was to have Voorhies represent collegiate 4-H at the August meeting and Inglis be the representative at the January meeting. Discussion then followed about who would be attending which meeting and how the trips would be paid for. The final decision was to offer Inglis to go to represent the organization, NAB paying for his travels. Voorhies will be attending to represent the organization, travel being paid for by the Consortium. If there is a meeting in January as well, then Inglis would attend, and NAB will fund the trip with the leadership grant. Voorhies then said that he will put together a NAB leadership grant so that Consortium training can be done in Baton Rouge at the 2007 National Conference.

The National Service Projects were discussed next. Operation Military Kids (OMK) was the first of the two service projects to be discussed. Barnhart said that she would contact Michael Cooley (point of contact at Iowa State) for information regarding OMK. NAB agreed that information regarding the project needs to be distributed so that OMK can be discussed at regional conferences and a list of state contacts can be given to clubs.
Falkenthal then reported that the resource library project was almost complete and all documents would be posted on the national website soon.

Barnhart then gave a NAB retreat report. She reported that Friday was spent going through the Task Force Report and recommendations given to NAB for the retreat. The NAB decided what recommendations will be implemented and which one’s don’t follow the goals they’re wishing to achieve within the next five years. NAB also discussed what they can do and where they are as a board. Garrett also sat in on some of the conversation Friday afternoon. Barnhart continued by adding that Saturday morning NAB began work on the Strategic Planning process by forming a mission and vision statement, and Saturday afternoon the NAB will continue with goals and a timeline of achievements.

The meeting then moved on to new business. Sheridan moved to strike the last paragraph of the standing rule. Renwick seconded the motion. Discussion followed. Voorhies moved to limit discussion to five minutes. Barnhart seconded this motion. Motion passed. Discussion of the last paragraph of the standing rule followed. Sheridan asked for clarification of the author’s intent of passage. Voorhies explained that the liaisons should comment when any information regarding their committees is mentioned, but when information about their committees is not being discussed and they wish to express their opinions they must ask for permission first; if permission is granted then they have one minute to express their comments. After the five minute discussion period was over, Voorhies moved for previous question. Ephgrave seconded the motion. Motion passed. The NAB voting members then voted to strike the last paragraph of the standing rule. A point of order was then called that Renwick could not vote against the rule because she seconded the motion made by Sheridan previously. Therefore, she chose to abstain from the vote. The votes were as follows:
Those against (5):
Barnhart, Cerny, Ephgrave, Honore, Voorhies
Those in favor (1):
Sheridan
Abstentions (1):
Renwick
Motion did not pass. Therefore, the standing rule remains as originally written.

Bolte then announced that the NAB business meetings each month will be held on the seconded Tuesday at 9:00PM (CNT). This meeting schedule will run through the December 12, 2006 meeting. NAB also agreed that the meetings will be limited to one hour; if the limit is over and NAB feels that more discussion is needed then there will be a vote by members to continue or meet again the following week.

Barnhart then moved to adjourn the meeting. Voorhies seconded. Motion passed.

The fifth meeting of the 2006-2007 NAB was adjourned at 12:52PM (CNT).

Respectfully Submitted,
Amy Schwertner
NAB Secretary