June 25, 2006 NAB Meeting

NAB MEETING
June 25, 2006

Antoine Jefferson (Southern Region President and NAB Chair) called the fourth meeting of the 2006-2007 NAB board to order at 11:41AM (CNT). Members present for the meeting were Patrick Voorhies (Southern Region Representative and Co-Conference Coordinator), Kristin Barnhart (North Central President), Shane Sheridan (Western Region Representative), Amy Schwertner (Secretary), Tommy Inglis (Ag Consortium Liaison-Elect), Jessica Falkenthal (Web Team Liaison), Val Krumm (Strategic Planning Committee Liaison), and April Mendenhall (Advocacy Team Liaison) filled in for Vanessa Renwick (Western Region President). Byron Garrett (National 4-H Headquarters Liaison) was also present for the meeting.

The first order of business was the meeting guidelines. NAB went over the meeting guidelines that were sent to members by Jefferson preceding the meeting. The guidelines discussed matters such as speaking terms of liaisons and time spent on agenda items. The main reason for establishing the guidelines is to keep the NAB meetings short. The guidelines were discussed by all members of NAB, and it was unanimously decided that this meeting would be used as a “practice” meeting for the guidelines.

The meeting then proceeded to the reading of the minutes. Voorhies moved that the minutes be accepted as posted online to the NAB blog. Mendenhall seconded the motion. Motion passed.

There was no business manager’s report since Leidheiser was not able to attend the meeting.

The next item of business was the strategic planning committee update. Members made suggestions and gave thoughts for discussion items at the NAB retreat. Krumm said that Leidheiser would be e-mailing Jefferson a copy of the minutes from the Strategic Planning Committee’s last meeting; he will then forward it on to the rest of the NAB members. Voorhies then gave Garrett a brief overview of what was discussed about the Strategic Planning Committee in the last NAB meeting, and Sheridan gave a summary of what was discussed in the last Strategic Planning Committee Meeting.

Barnhart then discussed the summer NAB retreat. Garrett told NAB what he believed they should focus on during the retreat. He suggested that NAB focus on the main purpose and function of the national collegiate 4-H body and how collegiate 4-H can benefit everyone. It was also suggested that Saturday evening members leave the 4-H center for a “break” and possibly go to a baseball game or out to eat. The agenda has not yet been completed, but Barnhart told NAB that she would be sending it out as soon as it was ready.

Voorhies then gave the Consortium report. He said that NAB has until August 2007 to pay dues; therefore, the 2007 National Conference will hold a Collegiate Life Knowledge training to see how well it works. Voorhies said that he will send out a proposal in August for funding for someone from Consortium to do this training.

A national conference update was given next. Voorhies announced that the new Co-Coordinator is Jennifer Mader, and the NAB Representative from the 2007 National Conference Planning Committee is Jasmine Honore. He also said that the Planning Committee had a conference meeting the previous weekend and everything was going well. Voorhies will provide Falkenthal with a Conference update for the national website: http://www.collegiate4h.org/.

Mendenhall then gave the Advocacy Team update. She sent all NAB members a new copy of the budget for the Collegiate 4-H banner and brochures. The price of the brochures was discussed. Barnhart said that The Ohio State University has campus printing services so that the Advocacy Team could get copies of the pamphlets for less money; she will look into it. Mendenhall explained to NAB that the goal is to send most of the collegiate 4-H information and pamphlets out through e-mail to save on shipping cost. However, the Advocacy Team feels that some brochures still need to be printed so that they can accompany the banner and be handed out at different events. There was discussion about this portion of the budget, and the information in the pamphlets. Voorhies then moved that NAB table the conversation and portion of the budget that refers to the pamphlets to the August NAB meeting. Sheridan seconded this motion. There was no further discussion, and the motion passed unanimously.
Finally, Mendenhall talked about the power point slide show that the Advocacy Team will be creating to accompany the banner. She asked NAB to provide any pictures and/or information regarding collegiate 4-H to the Advocacy Team as soon as possible.

Falkenthal then gave the Web Team update. She told NAB that the collegiate4h.org name needs to be renewed for $9.24 and asked for a motion from one of the voting members. Sheridan moved that NAB provide $9 for this. Voorhies seconded. Barnhart then moved to amend the motion of $9 and provide the Web Team with $9.24 for the renewing of the national website name. Voorhies seconded this motion. Motion passed. The check will be made to Voorhies for reimbursement purposes.
Falkenthal then reported that Voorhies is working on the club directory for the website. She also requested NAB members to post on the message board, and finally, said that she has restored the collegiate 4-H handbook and advisor handbook and will be adding them to the historical documents page of the national website.

The meeting then moved on to Regional updates:
-Western Region: Sheridan announced that they are working on their regional conference, and Mendenhall is currently working on a proposal for the 2008 National Conference.
-Southern Region: Jefferson said that the University of Arkansas is currently working on the regional conference.
-North Central Region: Barnhart said that the North Central Region is focusing on incorporating the national goals into their regional goals. She also said that they are currently working on their regional conference.
-North Eastern Region: There were no representatives from the North Eastern Region to give an update.

The final order of business was an update of the national community service projects. Falkenthal reported on the resource library project. She has been working on forms and other documents that will be added to the national website. Her goal is to have the project completed by July 5. She also said that she would like the regions to explain and promote the national service project at the regional conference.

The next NAB meeting will be held at the retreat. Voorhies moved to adjourn the meeting. Sheridan seconded the motion. Motion passed. The meeting was adjourned at 12:57PM (CNT).

Respectfully,
Amy Schwertner
NAB Secretary