December/January Meeeting Minutes

Collegiate 4-H National Action Board

Meeting Agenda – Conference Call

January 19, 2009 10-12pm EST

I. Call to Order – Casey East – 10:04pm (9:04pm CT, 8:04pm MT, 7:04 PT)

II. Roll Call – Lisa Richardson

a. Northeast – Lisa Richardson

b. North Central – Jessica Falkenthal, Beth Neil (Conference Liaison)

c. West – Absent

d. South – Casey East, Melanie Skaggs

e. Secretary – Lisa Richardson

f. Business Manager – Absent

g. Ag Consortium Liaison – Crystal Schauer

h. Advisor - Absent

i. Absent – Alyssa Ross(Northeast Region), Nocona Canady (Secretary, Southern), Ashley Buford (Business Manager, South), Brenda Allen (Advisor, North Central), Beth Fawcett (Conference Liaison) and Amy Redman (North Central), Mike Razim (Advocacy, North Central), April Mendenhall (West), Autumn Sheridan (West)

III. Changes to and Approval of Minutes from November NAB Meeting

a. Jessica will make minor changes to the minutes and re-post them to the blog.

b. Acceptance of the November minutes will be postponed till the following meeting.

IV. Business Manager’s Report – Ashley Buford

a. Budget

i. The budget for the new year will be available at the next business meeting

ii. Suggestions for the budget can be emailed to Casey and Ashley

b. The National Action Board owes the Agricultural Consortium dues of $150 by February 1^st ; There are no late fees, but should be mailed as soon as possible

i. Crystal Schauer will send the bill to the National 4-H Council ATTN: Mr. Sam Plumpter

c. The $200 grant was received by the University of Minnesota

V. Committee Reports – Reports will be discussed at the National Business Meeting

a. Unable to contact Eddy and Ryan.

i. Conference attendance is unknown. Contact attempts will be continued

b. National Business Meeting

i. Come up with a system of organizing this for next year’s NAB, especially service projects.

ii. Will suspend discussion till conference so we can speak about it in person.

iii. Casey will send out an updated email to get suggestions on organizing committees and being prepared for next years.

iv. NAB members can put the suggestions in a Google Doc so that a written document for ideas is available and thus will allow for better discussion.

c. Diversity

i. Decision on deleting this committee will be done at the conference

d. Communication and Membership Education

i. Workshops – update

e. Service

i. Update on 3 National Service Projects for this coming year

f. Partnerships

i. NAE4-HA

ii. National 4-H Headquarters

1. An update is needed from Ryan or Eddy

g. Organizational Affairs

i. Crystal or Jess check with Ryan or Eddy about our Strategic Plan

h. Advocacy

i. Will get information from Mike and present at conference

ii. Hard copy is usually available at the conference

a. Newsletter includes articles from various schools, photos, and fun facts

b. This edition will include NAB bios

2. Will be placed on a projector during the NBM

a. Copy emailed to registered members of conference. Print any hard copy needed.

b. Send out mass email when we get to conference on Wednesday

iii. Report at National Business Meeting

i. Web Team

i. Renewed Web Base

ii. Jessica sent Ashley bill information

1. She will be sent a reimbursement

a. Money is already a part of our budget

j. Ag Consortium

1. January board meeting

a. Took place in Eagan, Minnesota

2. Spoke about the Ag consort Website and introducing as many students and sponsors as possible

a. possible internships for students

3. CHS visit, possible sponsor for next year

4. Next meeting – August 10-11; location TBD

5. www.agconsortium.org

VI. Regional Updates

a. Western Region

i. Representative not available

b. North Central Region

i. Regional Conference held in November.

ii. Constitution update

1. Regional President Elect Amendment accepted

iii. Regional Advisory Team – Auditing officers to make sure they are doing proper job

1. Regional Communications Coordinator – one person from each club

c. Northeast Region

i. Conference held in December at the University of Maryland

1. Discussed many recruitment issues in the Business Meeting

2. Also discussed hosting the conference for 2010

d. Southern Region

i. Currently working with a club in Puerto Rico that wants to begin collegiate 4-H, 3 new clubs joining the Southern Region in addition to this.

ii. Biloxi, MS

iii. Hands on Gulf Coast – Community Service Project

iv. Mississippi State

1. Hosting regional conference next year

v. Meeting before conference some time

VII. Old Business

a. The 2009 National Collegiate 4-H Conference

i. Current planning stage

1. Deadline passed, Registrations have come in.

2. Sweatshirts instead of t-shirts due to a grant received

3. Workshops – 3 sections of workshops:

a. 1^st - 6 clubs that sent in forms

b. 2^nd and 3^rd: National Mission Mandates

i. Jessica was planning on having extension experts of all of these to present these workshops in the 8 areas for 2^nd workshop then for 3^rd workshop generate ideas of how to do all of these and present an action plan to be presented at the Nat. Business Meeting (a 2-5 min. update)

1. Economic conflict – National 4-H employees will not be able to come and present a workshop

a. “HOT TOPICS” - but breakout into groups to allow people to hash out Collegiate 4-H ideas for sessions 2

b. Session 3 – Video project to make commercials about 4-H, promos, special to them, inspiring. (National service project and promotion for 4-H)

i. something to bring back to your personal clubs

ii. random bag of props must be used in commercials

iii. Commercials will be viewed at the final banquet.

iv. May present silly awards at banquet; guidelines need to be drafted

2. Same people for sessions 2 and 3

3. Ohio State University will the info to Minnesota

c. NAB members will be the host for one of these, take notes and upload to website and central computer as we are getting USB drives donated

d. Google documents have been sent out to conference organizers to let them know what’s going on.

e. Crystal Schauer will do an Ag consort workshop for session 1

4. NAB will arrive a day early to organize everything at least by 3pm and the tentative start time to our meeting will be 5pm

VIII. New Business

a. National Conference

i. National Business Meeting

1. Need projector and screen, microphone, surge protector, podium, flags (American and 4-H flag – also at banquets)

2. 8 members registered for Wednesday Night

3. Door Prize!!! TRADE ITEMS!! Bring what you can.

ii. National Dues – More than 10 - $50, Less than 10 - $5 per person, $5 individual people. Need a copy of Club Establishment Guidelines which is available on the national website

iii. Yearly Awards

1. Clubs required to hand in copies before the conference starts so that NAB can read them before we get there.

2. Regions have in selection by Feb 10^th; to NAB by Feb 15^th for consideration; Awards during regional meetings

iv. Scrapbook done at Conference

b. Interim Secretary

c. Jessica Falkenthal moved to have Lisa Richardson become the Interim Secretary for the National Action Board.

i. Motion was seconded by Melanie Skaggs

ii. None opposed, Motion passed

IX. Adjournment – 11:54pm EST (10:54pm CT, 9:54pm MT, 8:54 PT)

a. Feb 16^th will be next tentative meeting date