NAB April 1, 2009 Meeting Minutes

NAB Conference Call 4/1/09
· Called meeting to order: Casey East
· Meeting was called to order @: 9:05 pm EST
· Roll Call: Heather Williams
o Present: Kelli Jo Woodson, Brenda Allen, Autumn Sheridan, Melanie Skaggs, Crystal Schauer, Aaron Birge, Heather Williams, Ben Brown, Jessica Falkenthal, Jessica Poole, Brandon Wilson, and Casey East
o Absent: Charlotte Jackson, Hannah Sanford, and Mike Razimkj
o Need to contact NC so that they have a representative on the call (Kelli Jo Woodson will tell them)
o Casey will tell NE team to get a representative on future calls
· Minutes-will call Lisa to contact Heather to tell me how to post minutes
o Save approval of minutes from past 2 meetings at the next conference call (this one and the one @ Conference)
· Business Manager’s report:
o Kelli Jo had contacted Ashley Buford (old BM) to get old report and information for current status so that she could give report
o Current amount should be the same that old BM Ashley Buford proposed at the Conference because nothing else has come out/been spent since then.
· Committee Reports: After this conference call, it is extremely important to make sure that we have committee meetings before the conference calls to make conference calls more efficient. We all need to read the committee responsibilities/purposes online to know what we’re supposed to be doing in our committees.
o Diversity: Kelli Jo Woodson (Melanie and Aaron are other members)
§ Didn’t have meeting
o Communication & Membership Education: Crystal Schauer
§ Wanted to check to see who was suppose to be on committee (Heather, Charlotte, Ben & Brandon)
§ Focus on creating media and promotional resources so we will continue to do so for the local clubs to use for promotion-this can includes radio announcements and media kit (which, as Jessica shared, is already online)
§ Will work with National Conference committee to work on workshop sign-ups, selection, etc.
§ Casey suggested one of this committee serving as Webteam liaison so that we can use the website for promotional purposes
§ Crystal’s suggestion: make it clear what has and has not already been accomplished for those who are new to NAB and Casey reinforced this idea by wanting all NAB members to read the Strategic Plan by our next meeting.
o Service: Melanie Skaggs
§ National service projects
· Need to get info. for those 2 service projects out to everybody
· Kelli Jo suggested something on Facebook that would help committee figure out what they’re doing
§ Want to set up service competition where we keep track of the number of hours each club participates in certain service projects (average hours per member) so we need to develop application to do so. Serves as way to track types of service and hours of service our clubs are doing. If we want to make it an actual award, will have to propose this competition’s addition at the national business meeting.
§ Need to research Access 4-H so we actually know what it is and what we can do with it
o Partnerships: Autumn Sheridan
§ Will work on contacting Eddie to figure out what Headquarters is looking for from us and where we should fit in so that we can be chartered
§ Casey suggested making sure we contact Ryan Smeething who is another resource with headquarters
o Ag Consortium: Crystal Schauer & Brandon Wilson
§ Had board meeting in January, are currently working on promoting ag consortium-board person Jill Young met with marketing company to come up with marketing plan to promote the consortium to all affiliating clubs
§ Crystal is sending Jill an e-mail to tell her about Brandon and how he will be participating as well
o Advocacy: Mike Razim
§ At previous NAB meeting, had no applications turned in but will have Mike come back on and Heather is required to serve due to being Secretary and Kelli Jo wants to be on committee so Mike will be contacting Heather and Kelli Jo soon
§ Mike did turn in application: Motion to appoint him as Advocacy chair made by: Kelli Jo Woodson, Seconded by: Melanie Skaggs, Motion carried.
o Webteam:
§ Jessica explained that there is an application (which needs to be updated) for Webteam and people need to apply!
§ BM and Secretary have an address @collegiate4h.org through which they can access applications submitted
§ Heather will update the application and then send it out to the listserv (go on yahoo group, post something and send to entire group) and Jessica will help with updating numbers
§ Jessica needs officer’s name and position list for each region e-mailed to her in order to update the website
§ Regional presidents need to advertise within region that we need people to serve on Webteam to take over for Jessica
· Regional Reports:
o North East: Hannah Sanford-Crane
§
o North Central: Charlotte Jackson
§ Had conference call 2 weeks ago, feel like they have a great officer team and it’ll be a great year. Will have a summit in the summer to become more unified as an officer team to be more effective with the strategic plan. Have several website problems and will get that fixed in a few weeks.
o Western:
§ Jessica is new Western regional President-were unable to go to National Conference and haven’t had a regional meeting since then, but will work on getting a meeting soon to get updated
o Southern: Melanie Skaggs
§ Webmaster is redesigning southern region website—and need to relay to her that she should join NAB Webteam
· Old Business:
o 2009 National Collegiate 4-H Conference Review
§ No comments or complaints
o 2009-2010 NAB Advisor
§ Amanda Cloughtery will be new advisor-akbrown@umd.edu. She was a Collegiate 4-H’er at UMD all throughout college and currently works with Maryland’s 4-H Foundation
· New Business:
o Strategic Plan Committee Assignments:
§ We need to mark what we’ve done and what we have not completed so that new NAB members who come on don’t have to worry about what has been completed
§ Therefore, we must read the Strategic Plan by the next meeting so that we can know what needs to be omitted
o 2010 National Collegiate 4-H Conference:
§ Briefing on current planning stage-Ben Brown
· 3rd weekend of February
· Will contact hotel by the end of this month
· Schedule can be rearranged except the national business meeting so that it is after the regional meetings within the schedule
· Casey suggested that Ben work with Crystal and her team for workshop purposes
o Internal Communications:
§ Facebook, Yahoo group, listserv, etc.
· Jessica (Western) is not on yahoo group so Casey will clear this up and add her to the yahoo group
· If people have questions, e-mail or call Casey and she will “walk them through it”
· Use to have facebook group, and Casey will be sending everybody an invitation to join the group
· Casey will send out contact info. to everybody to save (especially for next year’s National Conference). It will also be posted to our yahoo group.
o National 4-H Council:
§ Suggested something that Collegiate 4-H use to have an advisor from the Council but they want a commitment from us to move forward in strengthening the organization and provide a number of active collegiate 4-H members from across the country. A rough estimate from the dues that were paid should have the number of members. Casey will e-mail Ashley Buford’s contact info to Kelli Jo so that she can get those numbers.
o Jessica Falkenthal reported that the National 4-H Council are working up 25 paid internships for website and customer-service related trainings
o Jessica Falkenthal had a successful meeting with facebook.com about working with them (and will physically be meeting with them soon). We are one of the largest non-profits that have own facebook site (www.facebook.com/4-h) and Council would like Collegiate 4-H to help by inviting everybody we can.
· Will have next meeting end of April/beginning of May
· Adjournment by Casey East @ 10:02pm EST