NAB Meeting Minutes: 10/12/09

NAB Meeting Minutes 10/12/09
· Called meeting to order by Casey East @ 10:03 pm EST
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Roll Call: Heather Williams
o Present: Kelli Jo Woodson, Autumn Sheridan, Melanie Skaggs, Charlotte Jackson, Heather Williams, Hannah Sanford, Jessica Falkenthal, Brandon Wilson, Casey East, Mike Razim, Amanda Cloughtery.
o Missing: Crystal Schauer (excused), Aaron Birge, Ben Brown (excused?), Jessica Poole (excused)
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Changes to/Approval of previous minutes:
o Melanie will send Heather the August minutes so approval will be postponed and done with these minutes at next conference call.
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Business Manager’s Report: Kelli Jo Woodson
o Balance: $4,812.00
o Recorded deposit from conference: $1,120.00 (included in current balance)
o Deductions/Additions: None right now, Ben already received money that goes towards conference
§ Payment to Jessica Falkenthal $9.99 for web address still not completed, Casey will double check to see if it needs to be done and to make sure it gets done.
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Regional Reports
o North East: by Hannah
§ Doing fundraising for conferences—making $100-$200 a week to help with conference cost. Working with other universities to get Cornell to start a 4-H club in region
o North Central: by Charlotte
§ Have region conference this weekend, have a lot going on and planned. Selling regional “gear,” at conference. Have a lot of business things going on and also going on many trips. Mizzou is taking a big group, so it’ll be a fun and successful conference. Discussing moving officer elections to regional meetings.
§ Casey wanted them to take pictures (this goes for all regions) for the newsletter and website
o Western:
§ Doing skype conference this weekend, and that’ll be regional conference.
o Southern: by Melanie
§ Working on regional conference. There are a lot of fun things planned, including OMK Hero packs. Wanting to make a budget for the region.
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Old Business
o 2010 National Collegiate 4-H Conference: Amanda
§ Briefing on current planning stage
· Have a budget put together. Gained a little over $3,000 in sponsorships and working on more. Have a rough draft schedule up and Ben is supposed to be contacting people who work with website so it can get done. Also, hope to have promotional flyer done by the end of the week (with dates, prices, etc.) Want series of 3 workshops—some taught by professionals, extension staff/educators, and clubs. Service project will be teamed with OMK coordinator and make gift baskets to go to families of deployed soldiers with something for deployed soldier, youth, and stay-at-home significant other—also, go through mock deployment and OMK Ambassadors give speech. This will then be followed by social with all Maryland 17-18 year olds to give Collegiate 4-H more exposure via carnival theme with games. Friday, tours will occur—3 types (Maryland Agricultural tour, D.C. Monument tour, Sports Themed tour). Workshop day will start with business meeting, then workshops (including hands-on things like a robotics competition). Final evening dinner will be at alumni center, breakfast-to-go bags for Sunday. Want to survey collegiate 4-H’ers to see if they want general collegiate 4-H apparel or regional-specific apparel.
§ Website
· Need to contact person who did it before, or people from college to get some help. Casey will contact Jessica Falkenthal so that can get situated.
§ From Communicating & Membership Education Committee: do want to offer opportunities for workshops to 10-year track employees and so have a mixture of some clubs along with other things. Then, they will need help getting people to apply to do a workshop and then narrowing it down.
· Casey will contact Crystal who put together the previous proposal form.
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New Business
o Communications w/ Headquarters
§ Partnership w/ NAE4HA-Amanda
· We know that proposal that was submitted to headquarters was “really good” and initial contact was made. Board took it under review during conference call a few weeks ago, but no further response has been received. Amanda sent e-mail to get some feedback so we know what steps need to be next.
§ Strategic Plan Update-Autumn
· Casey: Making it more handbook-like, a workable document. All committee chairs have been contacted to work on their specific part of the handbook. Kelli Jo asked about deadline, and Casey will re-send that to everybody to remind everyone of due dates. Suggested Kelli Jo going through old reports to figure out how many members each club has.
· Autumn: Needs somebody from each committee to go through and develop that portion of the handbook. The organizational section of handbook doesn’t need to exist because it’s no longer a committee. Secretary’s minutes and national clubs are in the handbook but should be separate so that it’s not something that changes a lot from year to year.
· Amanda wanted to be able to have it at next NAE4HA conference (in 2 weeks) so would definitely at least like everything to be done by the next Collegiate 4-H Conference in February 2010. She also suggest have the list of clubs with members in the handbook so that it can be readily given to NAE4HA. Will send e-mail to Susan to get ballpark figure of how many members we have.
§ NAE4HA Proposal-Casey
· Will send it out to everyone so we can look at it and know what was sent.
§ National Community Service Project-Melanie
· In the event that NAE4HA will approve our proposal, we want to work with them on establishing a national project. Melanie has researched a lot and have thought about Habitat for Humanity. Jessica Falkenthal suggested to do something involving youth government and training for advocacy/compiling ideas.
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Committee Reports
o Diversity: by Kelli Jo Woodson
§ Nothing new to talk about—just waiting for NAE4HA
§ Need to compare a summarization of committee so ready to go
o Communicating and Membership Education: by Crystal Schauer
§ Working on everything for handbook
§ Workshops for Conference—as spoken about by Amanda in Old Business
o Service: by Melanie Skaggs
§ Working on handbook
o Partnerships: by Autumn Sheridan
§ Getting together handbook and has been working on that diligently.
o Ag Consortium: by Brandon Wilson
§ Didn’t attend conference and hasn’t heard anything new from Crystal
§ Casey will get Crystal will send me update so I can add to minutes
o Advocacy: by Mike Razim
§ Sent out e-mail with a bunch of new information. Next edition of newsletter will be service-focus with descriptions from clubs on the service projects they do. Pictures are also great to have.
§ If anyone wants to do “Club of the Month” for website, they have to send stuff.
o Webteam:
§ Membership update: Ken Peterson & Lindsay Trout
· Need more members, but need people to complete application before they can be voted on
§ Jess reimbursement: $9.99 for web address—guy who normally does it is on sick leave
§ Suggested for Jess to develop training book so somebody could easily take over her spot –concern is that experience is required so that you understand codes and financial accounts
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Adjournment by Casey East @ 10:53 pm EST