NAB May 3, 2009 Meeting Minutes

NAB Meeting Minutes 5/3/09
· Called meeting to order by Casey East @ 9:06pm EST
· Roll Call: Heather Williams
o Present: Kelli Jo Woodson, Autumn Sheridan, Melani Skaggs, Charlotte Jackson, Heather Williams, Ben Brown, Hannah Sanford, Brandon Wilson, Casey East, Mike Razim
o Missing: Aaron Birge, Jessica Falkenthal, Jessica Poole, Amanda Cloughtery, & Crystal Schauer (excused)
· Reading of Minutes: Heather Williams
o No minutes for National Conference meeting—Lisa hasn’t had chance to post them yet but says she will. I will e-mail them to everybody when I get them to avoid conflict. Approval for these minutes will be postponed until next conference call.
o Changes: None
o Approved motion made by: Melanie Skaggs seconded by: Ben Brown, unanimously approved
· Business Manager’s Report: Kelli Jo Woodson
o $4,812 balance
· Committee Reports
o Diversity: by Kelli Jo Woodson
§ Communicated via e-mail and focused on the first item on To Do list and Melanie is working on list of all Indian Universities and list of extension offices and historically-black universities and start contacting them to get them involved—goal is to try to add one per year but want to try to add more per year
§ Some of the dates need to be updated because some goals have not been accomplished in the past 3 years—will work on updating the timeline and then accomplishing those tasks
§ Casey asked how they would go about contacting the offices and Kelli Jo reported that they would use a combination of mail and use telephone but have not discussed that as a committee yet
o Communicating and Membership Education: by Crystal Schauer
§ Creating media through promotional resources for clubs
· PSA’s and flyers
§ Going through strategic plan to help plan out workshops with the Conference committee (i.e., Ben Brown)
· Working on what to do with workshops at National Conference-like doing career prep, club development and healthy lifestyles
§ Casey suggested getting workshop info./applications out earlier than last year to be more effective and make sure things get done in a timely fashion
o Service: by Melanie Skaggs
§ National service projects—getting information out to clubs
· Didn’t get a chance to meet but did notice that they need a publication sent out to the clubs by September 1st according to the Strategic Plan and will probably work with Advocacy in order to accomplish this task
o Partnerships: by Autumn Sheridan
§ Reading through strategic plan and mark stuff that is complete
·
§ Meeting with Eddy and Ryan
· Hasn’t heard back from them yet, but is working on it—will contact Casey when she has done so
o Ag Consortium: by Brandon Wilson
§ The next board meeting is in August in Kansas City
o Advocacy: by Mike Razim
§ Mike introduced himself and explained what he needs for the newsletter and wants to try to get it back out on a quarterly basis like it is suppose to be. The most important thing he needs from everybody is a bio and picture from each NAB member by May 22nd along with letter from regional presidents, an update on conference, etc. Articles are just information that we want to display in the newsletter.
§ Heather shared idea of showcasing clubs in the quarterly newsletters to increase the amount of material available to use in the newsletters. So, to do this, we can just advertise to all clubs.
o Webteam: ????? We still don’t have anybody!!!
§ Applications—Nacona Canady on behalf of Lindsey Trout from Texas Tech.
· Motion for discussion made by: Kelli Jo Woodson and seconded by: Melanie Skaggs
o Info. on Lindsey: Ag education major and is a Sophomore. Shared that she sounds like a great candidate but didn’t share having web design experience. Mike said web design is really different from what her experience is, so she’d be able to make content to put on the site but not necessarily design the actual site. Casey suggested making her a member of the Webteam and Kelli Jo has agreed since Lindsey has expressed interest, but her lack of knowledge and experience prevents her from being the head of Webteam.
· Motion for vote to make her a member of the Webteam made by: Melanie Skaggs and seconded by: Charlotte Jackson—motion carried and she is now a Webteam member.
§ We really need to stress out to members from all over the need for somebody to take over this project
· Regional Reports
o North East: by Hannah
§ Preparing for conference for next year and doing fundraising in order to make money for conference and lower conference costs, as well as recruit new members for manpower
o North Central: by Charlotte
§ Had two conference calls. Mainly working on recruiting new secretary and put out application for that last week. The second weekend in June, they are having a retreat for officers in Iowa to redo constitution and work on strategic plan, make changes on website, etc. Things are going well and will have next conference call the end of May
o Western:
§ Autumn Sheridan reported that they are just trying to recruit new members
o Southern: by Melanie
§ Just had regional meeting. Have date and price set for Southern Regional Conference. Have new info. from Western Kentucky to be added as a new club. Webmaster is still working on the website
· Old Business
o 2009 NAB Advisor
§ Amanda Cloughtery is new advisor but was unable to make the conference call. Casey wanted her phone number to make sure she was receiving NAB informational e-mails. This way, she can attend next conference call
o The 2010 National Collegiate 4-H Conference
§ Briefing on current planning stage by Ben Brown
· Ben says they’re working on funding, sponsorships. They have set up lodging and accommodations. Casey suggested looking into grants and other arrangements where they can use funding as long as they do particular workshops or meet certain requirements
o Internal Communications
§ Facebook, Yahoo Group, list serv, etc.
·
· New Business
o What we need to delete from the Collegiate 4-H Strategic Plan
§ None was reported
o What do we need to focus on from the Collegiate 4-H Strategic Plan
§ Kelli Jo reports we need to revamp the Diversity timeline because we haven’t accomplished any of the goals for the past 3 years by perhaps targeting one area and working solely on that. So, Casey suggested that during the next Diversity meeting, they should specify and clarify what things they want to get rid of and what things they want to work on and then report it to everyone else at the next NAB conference call
§ Ben Brown says that should be applied to every committee, so Casey said that for the next month, each committee’s job is to pick apart the Strategic Plan and decide what needs to be removed, changed, or added—committee chairs agreed
· So, Casey suggested that committee chairs can e-mail out what the committee determined so that everybody can read it themselves, think it through, and discuss it during the next conference call so Mike suggested doing everything on googledocs so that we can see the changes being made so Mike will set that up and we will all have to have internet access at the next conference call so that we can do this
o Casey wanted to emphasize that we need to have committee meetings, I will continue to work on posting minutes and we will approve the National Conference minutes at the next Conference Call
· Adjournment by Casey East @ 10:01pm EST